These Privacy Policy conditions are effective on May 20, 2018

The following Terms and conditions and this Privacy Policy and all applicable laws govern the relationships between the owner of this website and its visitors.

By signing up and accepting our Terms and Conditions and this Privacy Policy, you are giving Us your permission to process your personal data pursuant to conditions of this Privacy Policy.

Our company respects your right to privacy. This Privacy Policy explains what information We collect from you, for what purpose and how We use it.

We recommend reading this Privacy Policy together with Terms and Conditions to get the full understanding of the mechanism of privacy protection. Please, read this Privacy Policy and Terms and Conditions carefully.

Terms used in this Privacy Policy have the same meaning as in the Terms and Conditions, unless specified otherwise. In case of any questions regarding this Privacy Policy, do not hesitate to contact us via info@expact.xyz.

  1. Definitions
    1. For the purposes of these Privacy Policy, the term, “Website” means the website that can be accessed on the link https://expact.xyz. The terms “We”, “Our” or “Us” refer to the owner of the website – Expact OÜ, the company with registry code 14172354, which is located at the address Veerenni 24, Tallinn 10135 Republic of Estonia, VAT number EE101945488, with electronic-mail address info@expact.xyz. The terms “You”, “Your” mean any natural person using the website for any reason. The term “Content” comprises all types of data presented on the website.
  2. Introduction
    1. We are an Estonian online service which provides a marketplace, that connects job seekers to potential employers in the ICT sector.
    2. We enable job seekers to fill out their profiles and attach their resumes, assess their suitability, interviewing them and connecting them with the potential employers.
    3. Hereby We determine and explain the purpose of the processing and collecting the data and the persons to whom communication of the data is permitted, the conditions for communicating the data to third persons and your rights concerning the further processing of your personal data, as well information regarding direct marketing and cookies.
  3. Collection and use of data
      1. We are the data controller for the collection and use of data on our Website.When we have forwarded data to the Employers for the purpose recruitment processes, they become the data controller of your personal data. We are not responsible for the processing of your personal data performed by Employers for the purposes of recruitment processes. We process (including collect, store, save, distribute, compile, use, make available to, etc.) personal data submitted by you at the sign up and on interviews. We do not collect any personal data about you which is made available outside our website and interviews.
      2. We collect and process the personal identifiable information about you, such as your full name, date of birth, citizenship, work experience, skills, education, contact information, e-mail address and other personal information related to your suitability for a job vacancy. You do not have to provide any other personal data which is not mentioned in Our sign up form or interview. We do not request sensitive data, such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership; data concerning health or sex life and sexual orientation; genetic data or biometric data.
      3. We collect and process your personal data for the purpose of matching up to employers across the globe for ICT jobs. We forward data to the employers to enable to decide whether you are the one they are looking for. We may also use personal data such as contact details to resolve any service quality issues between us.
      4. We use your personal information to create a profile of you. As a user of Our services, you agree that We may assess your skills, experiences, citizenship or other characteristics that you present in the sign up form or in the attached resume and express our preferences to the employers. We may help the employers with pre-selection of possible employees during which We may add to your profile some comments on why We feel that you are the best for this position. All the data you make available on your account shall be available to potential employers as it is provided by you.
      5. If you make your social media profiles available when using our service, We assure that we do not store, compile or analyze your social media data, unless you have authorized us to do so.
      6. We use your e-mail address to send notifications regarding certain actions on your profile or to suggest opportunities that match your profile. If you no longer wish to receive these opportunities, please click the “Unsubscribe” link in the footer of our e-mail.
      7. We comply with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation, hereinafter referred to as GDPR).
  4. Disclosing data
    1. Personal data is disclosed only to employers who are business partners of Us. Profile and other personal information are not available to general public.
    2. For the purposes of improving your user experience when using Our service, some of the personal data such as your full name and e-mail You have provided to Us is disclosed to  customer relationship management system (CRM) software provider.CRM is a software application that allows us to collect and store candidate and job-related data and track and monitor the process of candidates through all stages of the hiring process. We are certain that Your personal data is protected and processed securely by the CRM software provider.We also use email automation software provider for communicating with You and email tracking to understand whether you have received our messages. At the moment of accepting this Privacy Policy, personal data such as your full name, e-mail and professional title is transferred outside the European Economic Area to following e-mail automation software provider, which is a Privacy Shield Participant:The Rocket Science Group, LLC / MailChimp, address in Georgia, USA, e-mail address privacy@mailchimp.com, for further information please also see mailchimp.com/legal/terms.
    3. We will not disclose your personal data to any other third parties or public authorities not mentioned above, except if the person requesting data has a legal basis for doing so pursuant to applicable law (for example to the police).
  5. Accessing and storing data
    1. Only  Our authorized employees  have access to the personal data and they may access the data only for the purpose of resolving issues associated with the use of our service.
    2. We process and store Your personal data in reputable and sufficient way to provide You job opportunities from different employers. Your personal data is processed and stored at a cloud database that is located outside of European Union.The cloud database provider is a Privacy Shield Participant:Alphabet, Inc/ Google Cloud, address in California, United States, for contact information please see https://cloud.google.com/support-hub, for further information please also see cloud.google.com/security/privacy/.We reserve the right to change the cloud service provider at any time without prior notice. We take necessary steps to ensure an adequate level of protection of stored data as well as limitation of processing
    3. We delete Your personal data 1 year after the date You become un-active and stop visiting Our Website and Your personal profile or suggested job vacancies on Our Website.
  6. Cookies
    1. When using our Website you agree that We may send cookies – text files containing alphanumeric information – to your device that uniquely identifies your browser and lets Us provide services to you more effectively. Our Website uses session cookies, which are deleted after you close your browser, and persistent cookies, which are stored on your computer indefinitely. We reserve a right to use first-party or third-party cookies. We use user-input, authentication, user-centric security, multimedia content player, load-balancing, user-interface customization and third-party social plug-in content sharing cookies, which do not necessarily require informed consent from the you to be used. In order to use other types of cookies, We require your informed consent.
    2. If you wish to delete or block the cookies on your device, please refer to the technical information provided by your device or software manufacturer. Please bear in mind that disabling and/or deleting cookies may prevent You from using some or all services provided by Us.
  7. Rights of data subjects
    1. Each data subject has the right granted by the European legislator to:
      1. request Us access to and rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to processing as well as the right to data portability;
      2. to withdraw consent at any time, if processing is based on consent, without affecting the lawfulness of processing based on consent before its withdrawal.
    2. If the data subject wishes to exercise these rights, he or she may at any time directly contact us by e-mail info@expact.xyz.
    3. Data subject has also the right to lodge a complaint with Estonian Data Protection Inspectorate (info@aki.ee) if he or she considers the data processing to be unlawful.

This Privacy Policy is effective since May 20, 2018.